RYLA Rep Info

Next deadline: March 15 — Payment Due for number of slots allocated to your club.

Send payments to:  John Last, 324 – 29th St SW, Mason City, IA  50401-6512.  Make checks payable to ‘Rotary District’ and write ‘RYLA’ or ‘RYLA and ‘YRYLA’ in the memo section. Thank you.

The Rotary Club RYLA Representatives are the primary contacts with Iowa RYLA and the students who are eligible to apply. They are key Rotarians who make RYLA successful.

Please read and become thoroughly familiar with the information on this page. Additional information and reminders will be sent periodically to the email addresses of the RYLA Representatives available from a link on the Rotary Contacts page.

The duties of the Club RYLA Representatives are:

RYLA Representative training opportunities (Read more . . .)

Summary of Expectations (Read more . . .)

Documents aimed at assisting you are shown in the table below.

View Summary of Club RYLA Representative Responsibilities and Deadlines
View RYLA Calendar
View RYLA Flyer (PDF)
View YRYLA Flyer (PDF)
View Download RYLA Letter to Schools
Download RYLA Club Letter to Applicants
View Download Sample Interview Questions
Download Sample of your club Letter to Applicants you select
View RYLA Application Checklist and Instructions for Submittal
Download Sample News Release of Selected Students


Promote RYLA

RYLA (Rotary Youth Leadership Awards) is a life-changing leadership training program for youth where leadership skills and principles are learned, developed and enhanced in an atmosphere of trust and respect.

In addition to RYLA for high schoolers, Iowa RYLA is introducing a RYLA for middle schoolers called Young RYLA (YRYLA).  Both RYLA and YRYLA will be six-day (overnight) events held at Grinnell College in Grinnell Iowa.

RYLA will be held from 3:00 PM Sunday, July 16 to noon Friday, July 21.

Current high school sophomores and juniors (classes of 2019 and 2018, respectively) will be eligible to apply beginning February 1, 2016.

YRYLA will be held from 3:00 PM, Sunday, July 23 to noon, Friday, July 28.

Current 7th & 8th graders will be eligible to apply beginning February 1, 2017.

Students you select must attend the entire conference from Sunday afternoon to Friday noon – NO EXCEPTIONS. Be sure to get that commitment from the students before they are selected.

Student Recruiting Suggestions

  • Visit with high school and middle school counselors and/or Principals to discuss RYLA and help with the selection process.
  • Select at least two alternates in case selected students are unable to attend. Illness, injuries or family emergencies may interfere with attendance; therefore, you need alternates.
  • Select students who have demonstrated the following characteristics:
    • Leadership potential
    • Ability to participate in groups
    • Awareness of current events
    • Good communication skills
    • Good study skills (average or above)
    • Ability to work with others
    • History of community service

     Note that clubs select students for the conference.

  • Most students will be unaware of this wonderful opportunity to gain new leadership skills, self-discovery and confidence. Thus, you will have to work diligently to recruit students. You, no doubt, have imaginative ways to recruit students in your communities and here are some ideas to get those creative juices flowing:
    • Newspaper articles in your local newspaper
    • Local radio and television public service announcements
    • Posters in public and school library, churches and grocery stores, etc., download RYLA flyer, link in table above
    • Short article for school district newsletter
    • In-person conversations with high school and/or middle school principal and counselors
    • Social media: Facebook, Instagram, Twitter, Linkedin and blogs
    • Presentations to your club and other service clubs
    • Rotarians who have children, grandchildren and friends who have children
    • Returning RYLA students (very effective method) (Return to Top)

Managing Student Registration Process

Request Slots – The deadline for clubs to request slots is January 15, 2017. Request your slots by sending an email to Registrar@IowaRYLA.org. Clubs will be notified of the number of slots allocated by January 31, 2017.

Application Process – The student application will be available at IowaRYLA.org on February 1. The steps are as follows:

  • Students complete the application on-line, sign it by typing in their name, have a parent sign it by typing in his or her name and then clicking on the submit button.
  • A copy of the application will be automatically sent to the student and to the RYLA Representative(s) on the list referenced below. While you may have been the one to ask the student to apply, the students will be instructed to contact the RYLA Representative for their local club (as provided at IowaRYLA.org/Rotary-contacts webpage).
  • When you receive an application, do make contact with the student. Let them know your selection process and your timetable.   Continue to stay in contact with the students throughout the selection process and even up until the conference.
  • Interview the students or as a minimum establish in-person contact with each student.
  • Once you select a student, send an email to the RYLA Registrar (Dave Kutter) at at Registrar@IowaRYLA.org confirming your selection.
  • Notify your selected students that your club has selected them and invite them to a club meeting prior to RYLA so you can introduce them as your club’s representatives.
  • Student registration closes on April 30. The application will be removed from the website on May 1.
  • Your club must send a nonrefundable check of $450.00 for the number of slots allocated no later than March 15, made out to “Rotary District” with “RYLA” in the memo section. The check is to be sent to: John Last, 324 29th St., SW, Mason City, Iowa 504016512.
  • Grinnell College requires a final count 30 days before the conference and credit after that date cannot be guaranteed. However, if someone has dropped out, alternates may be named up until a week before the conference.
  • There are three planned communications with each student from Iowa RYLA.
    • The Registrar sends an email of congratulations to the student shortly after you have selected the student. This is also a test of the email address in preparation for the information packet.
    • The Registrar sends an information packet via email two to three weeks before the conference with necessary details including a map, where to meet, times and list of things to bring/not bring and emergency contact information.
    • The assigned Counselor contacts the student by phone one to two weeks before the conference.
  • The local Rotary club is responsible to make sure the student has transportation to and from the conference. In most cases the parents will provide the transportation. It is acceptable for a student to drive to the conference. They will not be permitted to drive anywhere during the week. Carpooling with others in your area is another option. Contact the registrar at Registrar@IowaRYLA.org for other students attending from your geographic region if you wish to arrange carpooling. (Return to Top)

Follow Up after the Conference

After RYLA students are required to make a presentation to your Rotary club about their experiences at RYLA and how it has impacted their lives. Assist them in scheduling their presentation to your club. Please invite their parents to this Rotary meeting. RYLA alumni are also asked to tell their friends and help you recruit students for the following year.

Continue to mentor and engage the students and their families. Invite them to work with you on your service projects. Involve your club in sponsoring an Interact club if the students choose to start one in their school/community. (Return to Top)

RYLA Representative Training Opportunities & Club Presentations

District Assembly – District 6000 will provide training at its District Assembly geared specifically to RYLA Representatives on the “who, what, where, how and why.” It will be an in-depth discussion of the rationale of the RYLA program, personal testimonials, and a review of the website, methods of student selection, purpose of Rotarian Volunteers and other information. RYLA Representatives and fellow Rotarians are encouraged to attend. District 6000 Assembly is on April 16 in Newton. You can register at Rotary6000.org.

District Conferences – We will be available at District Conferences to answer questions and to provide information.

  • District 6000 Conference is on May 4-6, 2017, at the Coralville Marriott Hotel and Conference Center in Coralville.
  • District 5970 Conference is on April 28-29, 2017 at the Hilton Garden Inn in Cedar Falls. Registration will be available by visiting district5970.org.

Presentations – If you would like a presentation to your club to explain the RYLA Leadership Conference, you may contact the following to schedule a presentation.

Summary of Expectations

  • The local Rotary club is responsible to make sure the student has transportation to and from the conference.
  • Students must follow the Code of Conduct and if they break a rule on the “Unacceptable Behavior” list, the student’s parents will be notified, and the student will be sent home immediately. We will attempt to notify the club via the RYLA Representative list at IowaRYLA.org/Rotary-contacts.
  • After RYLA arrange for your sponsored students to talk to your Rotary club about their experiences at RYLA. The students are required to do this.
  • Continue to mentor and engage your students and their families in Rotary. Ask them to help recruit students for the following year. (Return to Top)